Move-in/Housing Update July 17, 2020

From: Fran Koerting <>
Sent: Friday, July 17, 2020 1:09 PM
To: All Students on campus <>
Subject: update on move in schedule and plans

Dear students,

One part of the current testing plan is for all undergraduate students to be tested upon arriving to campus, followed by a self-quarantine in their student residence until they meet the following criteria: Students who are from New York, New Jersey and New England until they receive a negative test result, and all other students, including those coming from another country, until they receive two negative test results (which will likely mean a seven day quarantine).  These students can shorten their quarantine period by having a test done on their own within 72 hours prior to coming to campus and bringing proof of the negative result to campus, which will be considered their first of two negative results.

Therefore, Residential Life is adapting its arrival and move in plan as follows:  All undergraduate students may sign up for a day and timeslot between August 24 through August 30.  The number of timeslots is limited by hour and location in order to facilitate physical distancing as students are moving in.  We ask that students who will only require one negative test result sign up for the latter half of the week, leaving the earlier days for students who need two rounds of testing.  Students living in program houses, wood frame houses and apartments (other than Fauver, Low and High Rise) do not need to sign up for a day and timeslot, but should plan to arrive between 10:00 a.m. and 7:00 p.m. on one of those days.  Any student whose travel plans have them arriving after 7:00 p.m. should email  and we will leave their keys at Public Safety for them.

We are hosting a webinar on Tuesday, July 21 at noon to review the move-in process and answer questions students might have related to housing.  The link is listed below.  The platform for move-in sign-ups will be available on Tuesday, July 21 at 2:00 p.m., following the webinar.   If flight arrangements need to be made prior to this time, students may email with the day and time they anticipate arriving on campus and we will reserve that timeslot for them.

Since the sign-ups are based on residence, we hope to have housing assignments for first year and transfer students completed by Wednesday, July 22, so that they may begin making their travel plans.  We are working on assignments for students who do not yet have one and for those who have requested changes.  These students will be able to see their assignment in their WesPortal on August 7, and should wait to sign up for a timeslot until then.

Students who live within a few hours driving distance of campus may drop off their belongings the weekend of August 22-23.  They will be given access to their residence, but will not receive their key until they return the following weekend.  More details regarding this option will be sent next month.

Webinar information: Residential Life:  Move in and Reactivation of Campus
Jul 21, 2020 12:00 PM Eastern Time (US and Canada)
Please click the link below to join the webinar:
Password: 597042

We hope you are able to join us next Tuesday.  Please do not hesitate to contact us if you have any additional questions or concerns.  We look forward to welcoming those of you who are able to be on campus this fall.  If you are not able to be on campus this fall, please notify us as soon as possible so that we can finalize housing assignments for those who do not yet have one.


Fran Koerting
Associate Dean/Director of Residential Life

Dean Thornton’s FAQs


University Calendar 2020-2021 (latest update) 

Leave of Absence:

Q: How do I take a Leave of Absence for Fall 2022?

To activate a Leave of Absence, you must submit the form available at:

Q: If I take a Leave of Absence, will I forfeit my housing?

Yes, you should inform your housemates/roommate of your decision to take a leave and encourage them to recommend a returning student as a permanent replacement. Regarding housing for Spring 2021, the Office of Residential Life will use your housing preference to accommodate your requests based on the available housing stock. You are not guaranteed return to the Fall 2020 placement upon your return in Spring.

Q: What is the difference between academic and non-academic leave?

Academic leave – plan to take classes as a visitor at another college during leave; Non-academic leave – do not plan to take classes

Q: Where can I locate general information about the Leave of Absence process?

Q: Please clarify the difference between “deferral” or “deferred admission” and a “leave of absence”?

“Deferring admission means that you have been accepted, but you have decided to postpone your start date for school, usually to take a gap year” (Retrieved from So, deferrals pertain to incoming first-years (class 2024) and first-time transfer students. As a member of the Class of 2022, you may seek a “Leave of Absence.” To do so, please review the Leave information and complete the Leave form available at 

Q: Is it possible to enroll in classes at another university while on a Leave of Absence from Wesleyan?

  1. Yes, students must secure advanced approval before registering as a visiting student at another university or college, Pre-Approval of the specific course or courses from the Wesleyan department.
  2. It is not too late to make these arrangements.

Q: For purposes of my Fall 2020 enrollment at Wes, may I use the terms “remote” and “off-campus” interchangeably?

No. The distinctions have financial implications that you may review on the Financial Aid website.

This is how I have come to understand it: “remote” means the person is planning to live with family and will not (and can not) come to campus during the semester while the term “off-campus” is being used by the Office of Residential Life and the term “commuter” is being used by the Office of Financial Aid to refer to students who secure a special exemption from the residency requirement to live in or around the immediate City of Middletown and may enroll in a combination of in-person and on-line courses, may travel to and from campus on a regular basis, and may likely occasionally eat meals on campus. Based on these distinctions, you need to request release from the residency requirement using the following “off-campus request form.” Please complete it immediately. Additionally, you will need to send an email to Michelle Myers-Brown, who manages the dining plan, requesting exemption from the meal plan. We can discuss this more if you would like.

Student Health Insurance:

Q: May I sign up for Wesleyan Student Health Insurance while taking a Leave of Absence for Fall 2020?

Unfortunately, students must be enrolled in the Fall in order to participate in the Student Health Insurance program.

Fall 2020 Housing

FAQs: Fall 2020 Semester and Move In Process

Q: What does “Family Unit” mean and how does it differ from a “Cohort”?

A family unit consists of students who live together: roommates in a double room, students in the same apartment, program house or wood frame house. For houses with multiple units, a family unit includes all students living with their specific unit only.

A cohort consists of a larger network of students who interact with each other on a frequent basis, such as students living on the same corridor in a residence hall, students in the same orientation group, etc.

When interacting with anyone beyond one’s family unit (including your cohort), proper safety precautions of social distancing and face masks must be followed in addition to guidelines outlined by the plan for reactivating campus.

Q: I would like to pursue living in housing off-campus, how do I go about doing so?

Students who will be Juniors or Seniors for the 2020-2021 academic year were invited to apply for a special exception to the live-on requirement policy. These requests have been reviewed and decisions communicated to students. Residential Life does not anticipate making additional off-campus releases at this time.

General Topics:

Q: Is it possible to only take a couple of classes at Wesleyan and still return the following year as only a Junior?

Wesleyan requires full-time enrollment, so you may not enroll in fewer than 3.00 credits per semester. Wesleyan does not allow “part-time enrollment.” As for one’s class year status upon returning from a Leave of Absence, if you currently are “at Pace” 16.00 credits cumulative after 4 semesters and you were to earn credits while on-leave, the number of credits earned would determine your graduation term (May 2022 or Dec 2022). So, if you do not earn credits while on Leave, you would return to Wesleyan in the Spring of 2021 at your current stage, likely 1st semester junior.

Q: Is it possible to take 5 years to complete a bachelor’s degree instead of 4?

Unless there are exceptional, academic reasons for a student’s delay in completing all requirements for a major, students must complete their degrees in 8 semesters (4 years) or fewer.

Financial Aid:

Q: When will our class (2022’ers) receive their Financial Aid Award information?

The Office of Financial Aid will release Award letters by July 15th

Q: We understand that international students can do their courses online from their home countries.  Will these courses be fully counted towards their curricular/major requirements?

If immigration regulations allow F-1 Visa holders to enroll in on-line courses, we will honor the credentials (credits and major requirement completion) of those courses. It is noteworthy to remind students to consult their particular major department website(s), review their Major Certification form available in their WesPortal, and sign up to meet with their major advisor and/or Class Dean to review any concerns.

Q:  If our children do come back to campus, what are the minimum in-person course requirements? In other words, if a student takes 4 courses during Fall ’20, how many of these should be in-person to enable the student to stay? And does the entire course have to be in-person or a percentage of hours of the course?

It is my understanding that University has not set a “minimum in-person” course enrollment requirement. The university has not set any standard for the distribution of in-person/on-line courses. We will continue to monitor any news that might be set by government affiliates concerning F-1 visa holders and enrollment in on-line courses.

In general, please note, the University Regulations stipulates that students should enroll in 4.00 credits for 8 semesters to earn the 32.00 credits required to graduate. However, some students find it necessary to reduce (or increase) their course load per semester. Students who reduce their course load below 3.00 credits may encounter difficulties with their visa status, financial aid, or academic discipline status.

Q: After classes end before Thanksgiving, can international students stay on in the US with family for the reading period, finish their finals and then return or are they expected to leave and spend reading period in their own country?

The University expects that all students who are able to do so, leave campus (return to home/temporary housing in US or abroad) on Tuesday, November 25, 2020.

Tuesday, 11/24/2020 – Tuesday, 12/01/2020
Thanksgiving recess begins November 24, 10 p.m. and ends December 1, 8 a.m.


Enrollment in Courses:

Is there any partial enrollment option for the fall for international students?  

Wesleyan will continue to require students to enroll full-time (3.00 credits minimum). There may be other restrictions on the immigration end so you should consult the Office of International Student Affairs to learn about any immigration-specific guidelines. For now, please note that Wesleyan does not offer “partial enrollment.” However, from time to time a student might fall below 3.00 credits earned in a semester due to Withdrawing from courses during the semester. Those students are given an “academic discipline status –probation, strict probation, etc. and close advising to return back to “good standing.”  Please visit the Academic Regulations to learn more.

How will drop/add work if I’m not on campus? I am going to have to move my schedule around a lot and I am worried that I will not have the chance to.

This semester, Drop/Add will be on-line only process conducted through WesPortal. The link will become available to enrolled students on August 24.  Students will need to activate the “Enroll Me” button in WesPortal on the morning of August 24. Unlike previous semesters, students will not be required to be on the physical campus to activate their “Enroll Me.”  Please visit the Registrar website to learn more about Drop/Add.

Reactivating Campus in Fall 2020, July 8

From: Michael S. Roth <>
Sent: Wednesday, July 8, 2020 11:02 AM
To: Renee Johnson Thornton <>
Subject: Reactivating Campus in Fall

Dear friends,

As promised in my June message, I am writing now with more specificity concerning our plans to reactivate campus in late August. Since our first priority is the health and safety of our community members, these plans may have to be adjusted in response to changing public health conditions. Whatever these challenging conditions may be, we intend to provide an excellent educational experience (on campus or remotely).

We have developed a robust set of resources on our website about our campus reactivation, including information on instruction and campus lifehealth and safety, and returning to work on campus. Here are some highlights:

We will begin fall classes on August 31 (one week earlier than initially scheduled), with the possibility of finishing the semester online after Thanksgiving (there will be no traditional fall break). Students will be asked to avoid large gatherings in the weeks before coming to campus and to take increasing precautions, in addition to wearing masks and social distancing. Students who are able to get tested will be encouraged to determine that they are negative for Covid-19 within 48 hours of traveling to campus. Everyone on campus will be tested shortly after arrival, and there will be frequent testing on a regular basis thereafter. Those on campus who test positive for Covid-19 will be provided with supportive isolation until they are no longer contagious. Students who test positive will be able to continue their coursework remotely.

Faculty have been given the choice as to whether they will teach their classes in person, remotely, or in some combination. It is likely that many students will have a portion of their instruction online, whether they return to campus or not. While some staff members will continue to work remotely, there will be a presence of staff on campus.  Apart from the commuting of employees (who will be tested for the virus), we expect little travel to campus.  There will be no program of intercollegiate sports or club sports, but we do plan to have safe athletic training on campus.

Despite the economic challenges we are all contending with, Wesleyan remains firmly committed to both enrolling a socio-economically diverse student body and meeting the full demonstrated need of our financial aid students. Given new regulations from Washington, Wesleyan is particularly concerned about our international students, and we are committed to doing all we can to ensure that they can continue to make academic progress in Fall 2020.

Please consult the website for detailed information most relevant to your own circumstances, and feel free to reach out to the appropriate department with your questions. We will continually update this site with more information as it becomes available. We will send out another community message in August, or sooner depending on the public health trajectory. Obviously, we are very concerned about the recent surge in cases in the South and West and are monitoring the situation closely. Our plans may have to change.

We believe in the value of an on-campus education, and the basic steps we need to take are clear. The simple act of wearing a mask consistently reduces the likelihood of transmission. Masks combined with rigorous testing, tracing and supportive isolation will make our campus safer. I look forward to a fall semester in which we take good care of one another and continue to excel in learning together.


Michael S. Roth


Dining Services over Spring Break update 3_5_20
Thu 3/5/2020 2:24 PM

All Students on campus <>

Good Afternoon – We have heard from a number of students that their plans for spring break have changed based on the most recent updates about the coronavirus.  Students may still sign up to use their current spring semester meal plan swipes and points by emailing by Friday at noon.  If you plan to be here for all or part of the break please sign up so Bon Appetit can plan the break.

All students who sign up and are on need-based aid will be eligible to receive additional points that will be able to be used for the remainder of the spring semester. If you are not on financial aid you can add additional points at any time by contacting the Wes Card office.

If you have specific questions or concerns to your particular situation, please email

For the latest information about the University’s monitoring of the global coronavirus (COVID-19) emergency, please visit

Questions? Email

News & Announcements for the Class of 2022

Friday, Feb 28 Deadlines:

  • 2/28/2020 at 5:00 – deadline for withdraw from third-quarter courses

Note: Do not confuse with the last day to withdraw from full semester courses which will be Wednesday, 04/29/2020
Last day to withdraw from full semester & 4th quarter classes

Employment/Leadership/Internship Opportunities:

Health Concerns:

Remember to take good care during this cold and flu season which coincides with midterm exams, research papers, and projects.

Review the email sent earlier this month from Wesleyan’s medical director in which reminds the community members that there is still time to get a flu vaccine and encourages the use of the Davison Health Center and the DHC’s online information about flu prevention and self-care.

Dean Wood’s 5 Steps to Organization:

  1. Plan out your time wisely.
  2. Break down big assignments into smaller, manageable chunks
  3. Make study guides for tests/using flash cards and/or quizlets. Try to predict the questions.
  4. Study in groups so that you can help/quiz each other.
  5. Take time out to decompress and practicing self-care.

(shared by Dean Jennifer Wood, Dean for Class of 2023, 2/27/20))

ATTN INTNL Students – Wesleyan Word of Wisdom Party – March 6

Wesleyan Word of Wisdom Party

March 6, 6-7 pm @ Fries Center for Global Studies

Is there information you wish you had known when you were a first-year international student? Do you have any advice for incoming international students or your peers? The Office of International Student Affairs (OISA) is launching Wesleyan Words of Wisdom for current international students to give a 1-2 pieces of advice to new international students. Come share your advice, enjoy free food, and have your profile photo taken. Your photo, country flag(s), and advice will be featured on the digital signage at Fries Center for Global Studies and the OISA Facebook page.